The Jornada Foundation, legal entity no. 591001420, with headquarters at Mosteiro de S. Vicente de Fora, Campo de Santa Clara, 1100-472 Lisbon, Portugal, as the entity responsible for the processing of personal data, is committed to protecting the privacy and rights of personal data subjects.
We have developed this Privacy Policy to explain how, as data controllers, we process users’ personal data when they visit our website, in accordance with the provisions of the General Data Protection Regulation (Regulation (EU) No. 679/2016 of the European Parliament and of the Council of 27 April, hereinafter “GDPR”) and other applicable legislation on the protection of personal data.
Through this policy, we aim to inform you about the collection and processing of personal data, the cases in which the provision of personal data is necessary, the periods for which we keep personal data, the categories of personal data we process, their purposes and legal bases, the transmission of data and international transfers, the rights of personal data subjects and how you can contact us.
Processing of personal data
The GDPR defines “personal data” as any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, contact details, location data, electronic identifiers, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person. Data subjects are the persons to whom the personal data relate.
The Jornada Foundation is responsible for the processing of personal data listed in this Privacy and Personal Data Processing Policy, as it decides what data is collected, the purposes for which it is collected and the means of processing such data.
The Jornada Foundation is committed to keeping your data properly protected by implementing technical and organisational measures designed to ensure its security and prevent its dissemination, loss, and misuse, as well as against unauthorised processing, access or any other form of unlawful processing, such as the creation and implementation of data protection policies and the adoption of IT security solutions and network systems.
However, users should take additional security measures, namely ensuring that they use properly configured electronic devices and browsers, with an active firewall, antivirus and/or other forms of logical or even physical security.
Necessary Information
Access to and use of our website does not depend on the provision of personal data by users. You will only need to provide us with personal data if you wish to apply or register for Jornada Foundation competitions using the forms available on our website, or if you wish to contact us. Some of the fields on the forms are mandatory, so if you choose not to provide them, we may not be able to provide the services or information or clarifications requested. In some cases, you may also give us your consent for the additional processing of personal data (or some of that data, where applicable). In this case, we will inform you specifically about the scope of your consent and the purposes pursued by the processing activities.
Retention periods
The Jornada Foundation retains personal data in an identifiable format for the shortest period necessary to fulfill the purposes pursued through the processing of personal data. After this period, we will no longer process personal data, which we will delete at regular intervals, unless the continued processing and storage of data is required by law or the user gives us their consent to do so.
Data categories, purposes and legal grounds for processing
1.To respond to communications sent by the user to the Jornada Foundation
If you send us a communication, namely to request information or clarification, through the form created for this purpose on our website, we will process your personal data for the purpose of responding to your request, with the legal basis being our legitimate interest in managing the established contract and responding to your request, as well as, where applicable, in pursuing pre-contractual steps at the request of the data subjects.
The data in question includes identification data (name and surname), contact details (email address and telephone number), other information necessary to complete the request and the content of the communication sent by the user to Jornada Foundation.
If you provide us with your details and your consent for this purpose, Jornada Foundation may contact you for marketing purposes related to its services. This consent may be given by clicking on the “I have read and accept the Privacy Policy” button on the form provided on our website. You may object to this processing at any time by contacting us via the contact form available on our website or by sending a message to: “info@fundacaojornada.pt”. We will retain this personal data during the processing of the request/communication and until such time as the personal data is no longer necessary for the fulfillment of these purposes. If the request is made by a candidate, we may retain the personal data for the duration of the contractual relationship or for a longer period, up to 10 years, if necessary to comply with a legal obligation, namely, but not exclusively, of a tax nature.
2. For recruitment purposes
We may process personal data for recruitment purposes if you send us a spontaneous application using the contact form available on the website, even if this serves the sole purpose of communicating with you. The processing of personal data in question is carried out on the legal basis of pursuing pre-contractual procedures a t the request of the data subjects, in our legitimate interest in managing the applications sent to us, in compliance with legal obligations and, in some cases, with your consent.
The data included here may cover identification data (name and surname; date of birth; civil identification number/validity of identification document; tax identification number), contact details (email and telephone number) and data relating to academic background and professional experience (e.g. qualifications, certifications, personal and professional experience; curriculum vitae).
We will retain this personal data for the period during which your application is under review, until the recruitment process is completed, for a period of two years if you are not selected, or until you withdraw your consent, where applicable.
We may also process other personal data based on compliance with legal obligations to which we are subject and for the periods imposed by applicable legislation.
3. For the purpose of providing information on the opening of competitions
If you send us a notification request at the time of opening the Competitions, using the form available on our website, we will process your personal data for the purpose of responding to your request and proceeding with the notification, based on our legitimate interest in managing the application and responding to your request, as well as, where applicable, in the pursuit of pre-contractual procedures at the request and with the consent of the data subjects.
The data in question includes, exclusively, contact details (email address).
If you provide us with your details and your consent for this purpose, Fundação Jornada may contact you for marketing purposes related to its services, specifically but not exclusively to inform you of the opening of other competitions. This consent may be given by clicking on the “I have read and accept the Privacy Policy” button on the form provided on our website. You may object to this processing at any time by contacting us using the contact form available on our website or by sending a message to: “info@fundacaojornada.pt”.
We will retain this personal data during the processing of the competition and until such time as the personal data is no longer necessary for the purposes described above. If the request is made by a candidate, we may retain personal data for the duration of the contractual relationship (application) or for a longer period, up to 10 years, if necessary to comply with a legal obligation, including but not limited to tax obligations.
4. For the purpose of formalizing an Application for a Jornada Foundation Competition If you apply for one of the Jornada Foundation Competitions using the form created for this on our website, we will process your personal data for the purpose of responding to your request, based on our legitimate interest in managing the established contract (application) and to respond to your request, as well as, where applicable, in the pursuit of pre- contractual procedures at the request of the data subjects and to comply with legal obligations to which the Jornada Foundation is subject.
The data in question includes identification data (name, surname, date of birth and, where applicable, tax and bank identification number), contact details (email address and telephone number), data relating to academic background and professional experience (LinkedIn page URL and curriculum vitae), as well as other information necessary to complete the application, which may contain personal data of the user or third parties.
We will retain this personal data during the processing of the application and until such time as the personal data is no longer necessary for the fulfillment of these purposes. Once the application has been submitted with a view to entering into an agreement with the Jornada Foundation, we may retain personal data for the duration of the contractual relationship (application) or for a longer period, up to 20 years, if necessary to comply with a legal obligation or if necessary for the purposes of declaring, exercising or defending a right in legal proceedings.
It should be noted that, given the specific nature of this activity, in cases where it is not the data subject themselves who provides their personal data on the website form, Jornada Foundation understands that by entering the personal data of a third party, the user is duly authorized to do so, and Fundação Jornada cannot in any case be held responsible for the processing of such personal data.
In such cases, the data subject who did not sign the form may object to the processing of their data by Jornada Foundation at any time, without compromising the lawfulness of the data processing carried out up to that point.
5. For the purpose of ensuring access to our services and our website, personal data subjects are informed that Fundação Jornada collects cookies when browsing the website, having its own Cookies Policy in force and available on the website.
Jornada Foundation advises you to consult the Cookies Policy regularly, as it may be subject to periodic updates.
Transmission of personal data and international transfers
Fundação Jornada may transmit your personal data to third parties, namely if the transmission is necessary for us to provide you with the contracted services, for statistical purposes or to comply with legal obligations to which we are subject.
We may share personal data of website users, namely with providers of IT, legal, administrative, website hosting, website content provision and IT security services, as well as with public authorities in compliance with legal obligations. Where possible, we undertake to enter into a data protection agreement with these external service providers to ensure that they comply with data protection legislation.
This website may contain links to social networks such as Facebook, Instagram, YouTube, and LinkedIn, all owned by third parties, which feature a button through which a message or post can be sent to the corresponding social network for various purposes, such as evaluation, recommendation, or content sharing. The legal basis for the transmission of data in this case is the legitimate interests of the Jornada Foundation in advertising its services, as well as the pursuit of pre-contractual procedures at the request of data subjects, if applicable. The service providers in question are responsible for ensuring that the processing of the personal data transmitted complies with privacy requirements.
The data subject is expressly warned that by disclosing personal data in Fundação Jornada’s public media, such as its website and its Facebook, Instagram, YouTube and LinkedIn pages, this information may be viewed and used by third parties.
Fundação Jornada also warns that the website may contain links (hyperlinks) to third-party websites, products or services that are not covered by this Privacy Policy. Fundação Jornada cannot therefore be held responsible, under any circumstances, for the content, accuracy, veracity or legitimacy of these websites/social networks or for the misuse of data collected or processed through them.
The Jornada Foundation alerts its users and the general public to this fact and to the need to carefully read the rules regarding the processing of personal data defined by these third parties before using such websites/social networks.
The Jornada Foundation advises:
- Not to include personal, confidential and/or sensitive data in communications sent to it (e.g. bank card numbers);
- Exercise caution when disclosing personal data and circulating such data on the internet;
- Not to browse websites of dubious reputation;
- Control the sending of personal data by minors, by their parents or legal guardians.
The Jornada Foundation is not responsible for personal data or other unsolicited information sent to it in any accessible public area that it administers or manages, for example, in the “Contact us” field, deleting them, as a rule, insofar as they are not appropriate, relevant and limited to the purposes pursued by it.
Rights of data subjects
Fundação Jornada may transmit your personal data to third parties, namely if the transmission is necessary for us to provide you with the contracted services, for statistical purposes or to comply with legal obligations to which we are subject.
We may share personal data of website users, namely with providers of IT, legal, administrative, website hosting, website content provision and IT security services, as well as with public authorities in compliance with legal obligations. Where possible, we undertake to enter into a data protection agreement with these external service providers to ensure that they comply with data protection legislation.
This website may contain links to social networks such as Facebook, Instagram, YouTube, and LinkedIn, all owned by third parties, which feature a button through which a message or post can be sent to the corresponding social network for various purposes, such as evaluation, recommendation, or content sharing. The legal basis for the transmission of data in this case is the legitimate interests of the Jornada Foundation in advertising its services, as well as the pursuit of pre-contractual procedures at the request of data subjects, if applicable. The service providers in question are responsible for ensuring that the processing of the personal data transmitted complies with privacy requirements.
The data subject is expressly warned that by disclosing personal data in Fundação Jornada’s public media, such as its website and its Facebook, Instagram, YouTube and LinkedIn pages, this information may be viewed and used by third parties.
Fundação Jornada also warns that the website may contain links (hyperlinks) to third-party websites, products or services that are not covered by this Privacy Policy. Fundação Jornada cannot therefore be held responsible, under any circumstances, for the content, accuracy, veracity or legitimacy of these websites/social networks or for the misuse of data collected or processed through them.
The Jornada Foundation alerts its users and the general public to this fact and to the need to carefully read the rules regarding the processing of personal data defined by these third parties before using such websites/social networks.
The Jornada Foundation advises:
– Not to include personal, confidential and/or sensitive data in communications sent to
it (e.g. bank card numbers);
– Exercise caution when disclosing personal data and circulating such data on
the internet;
– Not to browse websites of dubious reputation;
– Control the sending of personal data by minors, by their parents or legal guardians.
The Jornada Foundation is not responsible for personal data or other unsolicited information sent to it in any accessible public area that it administers or manages, for example, in the “Contact us” field, deleting them, as a rule, insofar as they are not appropriate, relevant and limited to the purposes pursued by it.
Rights of data subjects
As a data subject, you have the following rights:
1. Right of access
At any time, you have the right to obtain confirmation from us as to whether personal data concerning you is being processed and, if so, to access such data and the information provided for by law.
2. Right of rectification
As the data subject, you have the right to obtain the rectification of inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
3. Right to erasure (‘right to be forgotten’)
You have the right to obtain the erasure of your personal data, without undue delay, in certain circumstances provided for by law, including where your personal data are no longer necessary for the purpose for which they were collected or processed, or where you decide to withdraw your consent (if that is the legal basis for the processing and there is no other basis for it). This right may be limited in certain situations, including the need for processing for the purposes of declaring, exercising or defending a right in legal proceedings and compliance with a legal obligation that requires processing.
4. Right to restriction of processing
In certain situations provided for by law, you have the right to obtain the restriction of the processing of your personal data in certain situations provided for by law. These situations include cases where you contest the accuracy of your personal data, for a period enabling the Jornada Foundation to verify its accuracy, and cases where you have objected to the processing, until it is verified whether the legitimate reasons of the Jornada Foundation prevail over yours.
5. Right to data portability
If the processing is based on consent or a contract to which the data subject is a party, the data subject has the right to receive the personal data they have provided to us in a structured, commonly used and machine-readable format. They also have the right to request that
us to transmit your data directly to another controller, where technically feasible.
6. Right to object
If we process your personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for marketing purposes, with effect for the future, including profiling, insofar as it is related to direct marketing. In this case, personal data will no longer be processed for this purpose.
The data subject also has the right, at any time, with effect for the future and for reasons related to their particular situation, to object to the processing of personal data based on the legitimate interests of the Jornada Foundation or third parties. In this case, we will cease processing, unless there are compelling and legitimate reasons for such processing that override the interests, rights and freedoms of the data subject, or the processing is necessary for the purposes of declaring, exercising or defending a right in legal proceedings.
7. Right to withdraw consent
If the processing is based on consent, the data subject has the right to withdraw consent at any time, without affecting the lawfulness of the processing based on consent until its withdrawal. In this case, and unless there is another legal basis that requires or allows it, such as compliance with a legal obligation or a contract to which the data subject is a party, your personal data will no longer be processed.
8. Right to lodge a complaint
The data subject also has the right to lodge a complaint with the competent supervisory authority, the National Data Protection Commission, at https://www.cnpd.pt/cidadaos/participacoes/.
You may exercise your rights freely and free of charge by sending us a communication to the contacts indicated below. For this purpose, we may require evidence proving the identity of the data subject who wishes to exercise their rights.
- How can you contact us?
You may request any information you deem necessary regarding the processing of your data through the following contacts:
E-mail: info@fundacaojornada.pt
The exercise of the rights of the data subject is free of charge, except in the case of a manifestly unfounded or excessive request, in which case a reasonable fee may be charged, taking into account the costs incurred.
If the data subject exercises any of their rights, Fundação Jornada will analyze the request and respond, predictably, within one (1) month.
The information is provided in writing, but may also be provided orally if requested by the data subject. Fundação Jornada verifies the identity of the data subject before responding to their requests.
Updates
This Privacy Policy may be subject to periodic updates, so Fundação Jornada advises that it be consulted regularly.
